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Walkthrough Sheet
Event Planning Form
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Step 1 of 5 - Event Overview
Event Overview
Event Date
Event Type
Clients
Venue Access Window
Event Preceding
Event Following
Aisle Rehearsal Date/Time
Building Use & Rentals
Building Use
Rentals
Rental Contact
Rental Order Link
Guest Count
Total Guests
Guests Under 21
Vendor Contacts
Day-of Coordinator (DOC)
Name
Email
Phone
Arrival
Departure
Catering
Name
Email
Phone
Arrival
Preferred Vendor?
DJ
Name
Email
Phone
Arrival
Departure
DJ Type
Floral
Name
Email
Phone
Arrival
Departure
Photography
Name
Email
Phone
Other Vendors
Add any additional vendors and specify their type (e.g. Videographer, Officiant, Hair & Makeup, Transportation, etc.)
Event Timeline
Standard Milestones
Venue Access / Vendor Load-In
Guest Arrival
Ceremony
Cocktail Hour — Bar Opens
Room Flip Complete
Guests Called to Dinner / Open Bar Doors
Toasts
Dessert
Dancing
Last Call at Bar
Event Ends / Guests Depart / Bar Close
Vendors Offsite
Custom Events
Room Flip Notes
Special Notes & Activities
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